Planning an event at UQ
A range of events are held at UQ campuses each year, including concerts, performances and movie nights. There are a number of outdoor spaces available at St Lucia that you can book for your next event, including the:
- Forgan Smith Lawns
- Grassy Knoll
- UQ Art Museum lawn
- Dr Mary Mahoney AO Amphitheatre.
For a full list of available sites, view the map of outdoor locations (PDF, 5 MB). You can also book other spaces at UQ.
BBQ sites (PDF, 1.4 MB) operate on a first-in, first-served basis and cannot be booked in advance.
1. Check if you need approval
If you'd like to host an event at a UQ location, you may need approval.
Types of events that need approval include:
- concerts, performances and other ticketed events
- movie nights
- public forums and conferences
- events for students like Open Day and market days
- events by external organisers
- events that include service of alcohol
- events held at any of the sites on the map of outdoor locations (PDF, 5 MB).
Other activities don't need approval. These include:
- teaching and learning activities (e.g. lectures, tutorials, labs, practicals)
- staff training
- morning and afternoon teas
- student induction events critical to the enrolled program at non-UQ locations
- events organised at external spaces
- using the BBQs
- visiting the community gardens.
If you are unsure if your event requires approval, contact the Events Approval Team at seo@pf.uq.edu.au before you apply.
Forms and guides: